Privacy Policy

Privacy Policy

Privacy Policy

The processing of your personal data is carried out by Wagin Agricultural Society Staff and delegated volunteer positions.

What personal data do we hold?

  • Name
  • Postal address
  • Event address
  • Office address
  • Contact telephone numbers
  • Herd numbers, flock numbers, equine premises numbers, compliance certificates or equivalent as needed to comply with regulatory requirements
  • Photos and videos of competition entries
  • Contact emails
  • Company name (trade exhibitors, shows & sponsors)
  • Financial information as required to process payments
  • Employment records and payroll information for our own employees; including, but not exclusive to; contracts, taxation-relevant documentation, pension documents

How will we use this personal data?

We use this data to communicate with you about Show matters, regulatory information, government funding, meetings, seminars.
Show contact details are published on our website and in other official publications.

Photos, videos and documents supplied to accompany entries in virtual shows and competitions may be published on our website and social media channels or on third-party hosting sites, e.g. Vimeo.

Judges contact details, either supplied directly by the judges to the Wagin Agricultural Society or as supplied by the various breed societies are published on our programs, in print format only.

Employee data will be used to communicate on matters pertaining to employment and taxation.
Supplier data will be used to communicate on contract renewals and terms of agreements, as well as delivery of goods and services.

How did we collect this personal data?

You provided it to us when you:

  • Became a Wagin Agricultural Society Member
  • Became a judge in any of the sections
  • Agreed to sponsor a competition
  • Provided land or equipment to a member show, requiring insurance indemnity
  • Entered an exhibit in a Woolorama competition, either physical or virtual
  • Took part in or won a prize in a competition
  • Become a Trade Fair stallholder
  • Were involved in or witness to a reported incident at shows hosted by WAS
  • Made a general enquiry about shows
  • Requested a copy of the program
  • Were engaged as a supplier by the Wagin Agricultural Society
  • Became an employee of the Wagin Agricultural Society
  • Became a committee member or Volunteer of the Wagin Agricultural Society

With whom will we share this data?

We will NOT sell, distribute or lease your personal data to third parties.
Contact information may be shared with any such government agencies or engaged suppliers as required to administer funding, supply goods and services or comply with regulations.

When applicable we will send emails and newsletters relevant to the show

Details will be shared with our insurance provider as required in the provision and administration of our insurance policy, including the settlement of claims.

Exhibitor’s personal data will have addresses and phone numbers redacted in the publication of championship results either online or in print.
Board members and employees abide by the privacy protection policies and your data will be treated confidentially in as far as is practicable in the management and administration of the Wagin Agricultural Society


Your Right to Withdraw Consent

We will only use your personal data with your permission. You may withdraw that consent at any time. Our Data Protection Officer is our Secretary. If you no longer wish to be contacted by the Wagin Agricultural Society please contact our Data Protection Officer by email at:


Sensitive Personal Data

In exceptional circumstances, sensitive personal health data may be collected as part of any accident reporting at our shows. This information may be shared with our insurance company and legal representatives, in line with our legal and insurance obligations. If sensitive personal information is collected, we will take extra care to ensure privacy rights are protected. Such data would only be retained for as long as the law required.


Notification of Changes to this Privacy Policy

The Wagin Agricultural Society reserves the right to amend this Privacy Policy at any time. Notice of any change will be posted on this website and will be deemed effective upon publication.

This Privacy Policy was last updated on 16 November 2020