Trade Fair Terms & Conditions

  1. COVID Cancellation - Wagin Agricultural Society Inc guarantees to refund all Trade Fair fees if Woolorama is cancelled due to COVID Restrictions.
  2. Cancellations by vendors prior to the 31st December will receive a full refund. Cancellations received after 31st December and before 31st January will receive a refund of minus $100 for services rendered. Refunds on cancellations after 31st January are not guaranteed.
  3. All display materials must be on-site by 9pm on Thursday 4th March and can not be removed until 5pm on Saturday 6th March.
  4. Trade Fair hours are: Friday 5th March 9am – 6pm (except Sideshow Alley, Food Areas which close at 9pm) and Saturday 6th March 9am – 5pm and all exhibitors must be open for business during these times.
  5. Exhibitors sharing a site must notify the Trade Fair Secretary to ensure all exhibitors are included in the program.
  6. While 24 hours security is in place from Thursday 4th March until Sunday morning 7th March, the Wagin Agricultural Society will NOT BE held liable for any loss or damage to exhibitor’s property whilst on the showgrounds.
  7. No exhibitor camping is permitted on the showgrounds prior to Wednesday 3rd March. Bookings to be made via the Site Application Form or through the Trade Fair Secretary.
  8. Exhibitors must hold their own Public Liability insurance as cover against claims made by any person on their site.
  9. Each Trade Fair site application is subject to scrutiny by the Committee prior to acceptance, and all entrants agree that their entries shall be considered by the Committee, which shall be entitled without being obliged to give reasons, to grant, to refuse, or to apply conditions to any entry.
  10. Exhibitors are to ensure that all merchandise and marquee pegs remain within their site boundary. Marquee designs are all different and exhibitors need to request information regarding pegs on structures.
  11. Exhibitors shall be responsible for any damage to sites, water pipes, reticulation, electricity cables, holes in asphalt etc. It is your responsibility to inform your marquee providers.
  12. Applications to erect permanent fixtures must be made to the Committee in writing.
  13. No refunds will be made to exhibitors not presenting passes at the gate. No pass = No entry. Please check that passes are provided to relevant personnel, prior to arrival. Conditions Applying to Exhibitors
  14. All vehicles must be parked in allocated parking areas by 8am Friday, and no movement of vehicles is permitted on showgrounds during show hours (including the trial of small vehicles).
  15. Electric power will be available to commercial sites for a fee. No power will be supplied unless applied for on the Site Application Form. The Committee is under no obligation to supply power and no extension cords etc. are available. No generators allowed.
  16. Urns, air conditioning and electric cooking equipment are discouraged due to overload problems.
  17. No fire of any form is permitted on the Wagin Showgrounds due to fire restrictions.
  18. No public address systems are to be used, apart from the official broadcasting system provided. No raffle tickets are to be sold anywhere on the Wagin Showgrounds during Woolorama without prior consent of the Committee. Exhibitors are not allowed to hand out material, or erect posters anywhere other than on their own site.
  19. Exhibitors wishing to provide or sell alcohol in any form must apply for an on-site liquor licence as per government regulations. Applying for a licence does not grant automatic licensing.
  20. All food vendors must meet Local Government Health Regulations and be able to produce on demand a Certificate of Currency for their Public Liability insurance.
  21. Failure by exhibitors to appear at the Woolorama show will be considered a breach of contract, and no refund of monies will be made.
  22. Bio-security at our agricultural show is your responsibility. All exhibitors to be aware of any contamination risks with their displays. Please dispose of rubbish in the correct manner. Exhibitors found to be ignoring these warnings will be asked to leave the event.
  23. All plots must be left in a reasonable condition prior to departure, and all exhibitors are expected to co operate in an effort to keep the display area in a clean condition.
  24. If the Committee should find it necessary or expedient to cancel or postpone the Woolorama for reasons other than COVID restrictions, contracts shall cease to operate upon notice to that effect, and the Committee shall not be liable for any compensation or refund to exhibitors. 
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